A lot of academic institutions aren't using the right tools to communicate and it's creating division and wasting productivity. Here are four examples of how a modern intranet can help change the tide.
If someone told you that the best way to learn was to keep information to yourself and never talk about what you know, you’d probably pat their head, say “that’s nice,” and walk away. Yet, this is happening at higher education institutes across the country. Departments keep information to themselves, faculty often doesn’t share updates with staff, and silos are usually created.
But there is hope, for a modern intranet can help bring everyone together. It can make people feel more connected, let them find up-to-date information at any time, and ensure that geography is no limitation. Here are four ways a modern intranet can not only help you communicate easier, but collaborate better, and learn (and teach) faster:
1. Repetitive tasks don’t need to take up so much time
In a Samanage State of Workplace Survey, they found that people spend an average of 520 hours a year — more than one full day’s work each — on repetitive services that could be easily automated. In addition to tasks like employee onboarding and contract review and approval, there are administrative details that can really save a lot of time when they’re shared efficiently across an organization, like whether a building’s exit is closed for the day, or if someone found a piece of interesting research that could be cross-functional. Just think about how many pieces of paper you could save by posting an announcement on your intranet instead of printing out signs for all of the bulletin boards.
2. You can access your intranet anywhere you go
The world is moving to a mobile workforce. Analyst firm Gartner says: “By 2016, use of mobile apps will surpass that of Internet domain names, making mobile apps the dominant means of engaging.” Between classrooms, labs, and offices, it can be hard to find time to sit down at your desk to get caught up on what’s going on. Having a mobile solution can make all the difference. Getting notifications right to your phone and being able to access all of your shared workspaces no matter where you are will help you focus on the job at hand (some pun intended).
3. Information that is searchable makes life much easier and work more effective
Imagine conducting a host of research and then not being able to find anything after you’re done. That’s what it’s like digging through your files without a good search function. Simplify your life by making things searchable — don’t waste a lot of time looking through folders upon folders with vague information. On top of that, with a modern intranet, your document will show the last time it was updated and what was changed, so you can have a detailed history without having to sift through unnecessary information.
In a recent Towers Watson survey, it was shown that workplaces with high effectiveness in communication are three and a half times more likely to outperform industry peers. Though you may not be competing directly with a peer, who can deny that being three and a half times more effective in your process ultimately benefits your output?
4. Excitement from campus can be shared right away
Whether it’s at football games, club meetings, or special campus events, you want to get your faculty and staff out there to help show off your school spirit. Make it easy for everyone to know what’s coming up with shared calendars and newsfeeds. And after the event, you’ll want to be sure to share photos and videos from the events to keep the fun going.
There are a lot of different cloud apps out there that can connect people with these types of files, but unless everyone is meeting on the same page, it can be difficult to ensure everyone is getting the same information. A recent report from Sky High Networks says that the average company uses a staggering 1,154 cloud services — which is more than 10 times more than IT expects. It’s going to become increasingly important to streamline those apps to make sure people are talking.
Bringing it all together
Intranets and staff portals should be vehicles to support collaboration and communication across campus, and make your life easier, not make it harder. Stop and ask someone at a college or university how often they use it and they might answer “only when I have to.” Wouldn’t it be better if your team reacted with excitement when talking about your intranet? Nothing beats reaching out to a colleague, sharing resources and doing great work. You’ll be setting yourself and your team up for success.
If any of these scenarios sound like something you could use an intranet for, then Igloo is the modern intranet for you.
Check out Igloo for more information and to try a demo version for free.
This blog also appeared as a sponsored post on Academica Forum.