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Deal Rooms

 

The Business Problem


Most investment bankers have a standard process by which they securely manage investments like IPOs, VC funding or mergers and acquisitions. These processes typically involve collaborating with a team of individuals or companies: accountants, lawyers, investors, etc. Traditionally, deals have been managed, discussed and closed in the confines of a physical deal room. But getting everyone together for a face to face discussion can be costly and logistically complicated; so many financial institutions rely on email as the de facto standard for discussing deal related information outside the firewall. This places sensitive information at risk because email does not allow for auditing or version control. Timeliness is a factor as well, and as more experts and discussions are brought in, there is a risk that the deal might be disrupted by changing market factors.  

Providing organizations with access to relevant information in a virtual deal room allows financial institutions to reach more buyers, bring in more experts to review information and close more deals.

   The IGLOO Software Solution

Using an IGLOO corporate social network is a faster, more secure, more efficient way to do business. Exchange sensitive documents securely online-from anywhere, at anytime. Whether it's M&A due diligence, loan portfolio management, or creating a corporate document repository, IGLOO replaces vulnerable emails and faxes, paper-packed deal rooms and overnight parcels.

A corporate social network for deal rooms enables the secure online exchange of sensitive business information across enterprise boundaries. IGLOO software provides a secure, central location where information is accessible to any authorized party. Real-time reporting shows you which information has been accessed, how often and by whom. Using a secure corporate social network gives you access to each and every document to ensure that your business information is protected at all times.

A corporate social network enables financial and legal teams to work together in strict confidence on deals regardless of participants' location. Managing any confidential deal is supported by team collaboration tools such as secure file sharing, team calendars and real-time discussion.

Through an access-controlled web-space, your deal team can:

  • View and edit documents with full access controls on what individuals can view and edit. Members can be assigned roles which give or restrict access to specific areas of the community.
  • Alert participants automatically of approaching and past deadlines through notifications. With IGLOO's powerful content management, all information can be searched, bookmarked, commented on and subscribed to (via email or RSS) by any authorized member, allowing team members to keep up with changes to deal information as they happen.
  • Organize internal and external files with individually-set permissions and the ability to perform audit trails, select owners and manage and track versions for all documents.
  • View documents in different file formats. Upload, manage and share multimedia files including presentations, videos, audios, podcasts and documents. 
  • Collaborate according to personal schedules through secure discussion threads linked to any document. IGLOO Forums are online discussions related to specific activities, issues and topics. Set up secure discussion forums to facilitate interaction with team members outside the firewall. 
  • Use Announcements to create channels for broadcasting important policy information to authorized members of the deal team. 
  • Promote peer-to-peer communication with blogs, encouraging people to share best practices and previous project information. Members of the team can create their own blog on a specific topic and/or comment and pose questions to other bloggers within the community-a great way to share ideas and expertise. Both blogs and forums can be subscribed to giving team members access to rapidly changing, critical information. All information contained within forums and blogs is stored securely in the system for access and reuse. 
  • Schedule and track deal events through shared team calendars, eliminating scheduling conflicts and reducing cycle time. Events are easily added and may include relevant attachments, such as any document related to the deal.
  • Build a team based on a network of professionals. The Member Directory provides access to a centralized address book with up-to-date contact information, making connecting across geographic boundaries and different time zones easier to coordinate. Personal details -professional background, experience and more - are managed in each member's profile.
  • Launch the deal room with existing electronic content in a matter of hours, not days. Because IGLOO is SaaS (software as a service) delivered, it is fast to deploy and requires no upfront investment and zero maintenance. The learning curve is significantly reduced by IGLOO's feature-rich, Windows-based interface.

Security

Security is paramount and inside the corporate social network, it's guaranteed. This means that board members are able to deliver sensitive information at any time to geographically dispersed directors. Confidentiality and protection of data is assured with industry standard SSL, passwords, role-based security and audit trail. User activity within the corporate social network is captured in a rich set of logs which can be viewed by user or document, protecting the board and the company from liability.

Geographically dispersed secure servers, sophisticated encryption software, multiple firewalls, and powerful virus detectors all protect your data. The global, multi-site data hosting capability comes with a zero-downtime network guarantee.

 

Business Benefits

  • Reduce cycle time for faster transactions
  • Control who sees what information, what they can do with it, for how long
  • Gain better visibility into the transaction process for faster, better decision making
  • Increase the number of potential deal participants by granting secure access to documents any time, from anywhere through a standard web browser
  • Reduce the complexity and cost of sales
  • Reduce duplicate efforts by storing and reusing documents and processes
  • Improve productivity by tracking milestones 
  • Reduce reliance on and number of insecure emails
 
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