The Business Problem

Traditionally, directors met quarterly in face-to-face meetings. In today's global marketplace, board members are geographically dispersed. Directors are facing a faster pace of work and growing regulatory scrutiny. What directors need is a secure online solution that addresses the diverse demands and aspects of board work.

The IGLOO Software Solution

IGLOO delivers a corporate social network for board of director communication and collaboration. Use an IGLOO corporate social network or community to organize and manage all aspects of board operations, including:

• Development and enactment of Board bylaws and other Board policies
• Recruitment of Board members
• Training and orientation of Board members
• Organizing Board committees
• Conducting Board meetings
• Conducting Board evaluations

Manage Your Board Knowledge

IGLOO provides secure online access to all board information. You can maintain all current and archival board information in a private community. Board policies and procedures, meeting minutes, agendas and more can be searched, bookmarked, commented on and subscribed to (email or RSS) by any authorized board member or administrator. Because it's web-based, members have immediate access to board materials, whether working from the company's premises, a remote office or their personal residence.

New materials and updates are a click away. Powerful content management means that members can upload a strategic document and notify all directors to view the document and comment on it inline. The network automatically captures all knowledge and ensures accountability by making document history, as well as a snapshot of document details (who uploaded the document, when, number of view, and more), available.

A BOD community improves visibility into normal operations, provides a rapid response capability for critical documentation and supports the need for ad-hoc discussions. IGLOO provides a secure push and pull channel for communication of strategy documents, plans and policies, resourcing, regulatory compliance, rules and regulations, questionnaires, consents and related board processes.

• Use Announcements to create channels, such as the Policy Channel for broadcasting important policy information to authorized members of the board or the company itself.
• IGLOO Forums are online discussions related to specific activities, issues and topics. Set up forums to facilitate interaction with board members.
• Shared Calendar functionality can be used to coordinate and view upcoming board and committee meetings. Board members subscribe to the event calendar and receive email updates (instantly, daily, weekly or monthly) when changes are made to the calendar.

Locate Business Expertise and Manage Business Relationships

The Member Directory provides access to a centralized address book with up-to-date contact information, making connecting across geographic boundaries and different time zones easier to coordinate. Personal details -professional background, experience and more - are managed in each member's profile.

Corporate secretaries and administrative assistants are responsible for aggregating, organizing, and distributing board content quickly and efficiently. A BOD community supports the extensive planning, coordination and execution required to keep board processes running smoothly. IGLOO provides a comprehensive solution by simplifying the storing and management of materials before meetings and automating processes that takes place in between meetings. This translates into significant efficiency gains across all aspects of board communications. IGLOO technology is designed for ease of use, so that the team can operate independently and without reliance on internal IT.

Security is paramount and inside the corporate social network, it’s guaranteed. This means that board members are able to deliver sensitive information at any time to geographically dispersed directors. Confidentiality and protection of data is assured with industry standard SSL, passwords, role-based security and audit trail. User activity within the corporate social network is captured in a rich set of logs which can be viewed by user or document, protecting the board and the company from liability.